Facility Usage Request - Oak Grove Baptist Church

What Building/Room are you requesting? *

Are you a member of Oak Grove Baptist Church? *

If this is for a wedding, choose yes only if one or both of the people getting married is an active member of Oak Grove.

Yes

No

Event Details

Type of Event: *

First Choice for Date of Event: *

Saturdays are reserved for Weddings, Ministry Events, and Member's Personal Events only. Rentals are not available on Sundays or Wednesdays. No rentals will be available on Friday-Monday of a Holiday Weekend.

Second Choice for Date of Event: *

Saturdays are reserved for Weddings, Ministry Events, and Member's Personal Events only. Rentals are not available on Sundays or Wednesdays. No rentals will be available on Friday-Monday of a Holiday Weekend.

Time of Event: *

Please include and start and end time.

During what time-frame will set-up be completed:

Clean-up should be completed within 1 hour of the event end time.

Estimated Number of Attendees: *

Equipment Required

Extra charges may apply for these items: *

Office Hours are Monday-Friday, 9:00am-4:00pm

Staff Lock & Unlock • $50/day (Members may sign out a key at no charge)

Additional Time for Set-Up

Technology/Sound Equipment only • Set-up and Take-down only ($)

AV/Sound Technician (Required for functions in Worship Center such as weddings) • $50/hour + set-up & take-down charge)

TV with HDMI Cable ($25/day)

Projector & Screen only ($50/day)

No church-provided equipment needed

Other

Number of Tables Needed: *

Included in rental

Number of Chairs Needed: *

Included in the rental

Terms & Conditions

We do not schedule events in the Worship Center during the Holiday Season, which includes the period of time beginning with Thanksgiving and running through New Year's Day. Events around the rest of campus during this time will be scheduled around church events, as available.

Oak Grove does not provide Event Planners. You will be responsible for coordinating all event details including catering, decorations, deliveries, etc.

1) Oak Grove Baptist Church's facilities are only available for rental on Saturdays for member or wedding events, as available. To allow our staff to enjoy time with family, holiday rentals are not available on holidays, or Friday-Monday of a holiday weekend.

2) DECORATIONS: Oak Grove does not supply decorations for any event. There is the possibility that decorations may be in use during special occasions such as Easter, VBS, Christmas, etc. These decorations are not promised to be there, and they should not be expected as part of your event plan. If decorations are being used, we do not remove them for special events.

3) USE OF PREMISES: The Renter shall not use the premises for any purpose other than as described above in this agreement, and the Renter shall not allow the premises to be used for any unlawful purpose or in any unlawful way, nor do anything or bring onto the premises anything which may endanger people or property. Only the rooms you have reserved may be used during your event. If other rooms are found to have been used, a $50 cleaning fee will be charged. Main hallways and Restrooms are considered common areas and are available with all rentals.

4) SUPERVISION: The Renter will be responsible, during the period of the rental, for supervision of the premises including:  
• the facilities and their contents; their care, safety from damage or change of any sort 
• the behavior of all persons using the premises, whatever their capacity 

5) FACILITY ACCESS: Members are responsible for signing out a key and security code during regular office hours in advance of the event. Should you choose to have a staff member unlock & lock for your event, a $50 per day charge will apply.

6) PAYMENT: To secure a booking date, a non-refundable deposit is required. The deposit will go toward your final balance. The full balance for rental fees must be paid in full at least 7 days in advance of the booking for all rentals.
• Worship Center Deposit: $100
• The R.O.C. Deposit: $50
• All Other Classroom Deposit: $25

7) CANCELLATION: The Renter can cancel a booking up to 7 days in advance of their reservation, without penalty, although the non-refundable deposit will be retained by Oak Grove. All cancellations must be made in writing and can be sent to oakgrove@oakgrove.church. Cancellations made within 7 days of the Rental date will be liable for the full balance.  Oak Grove retains the right to cancel any bookings with good reason, at any time. The Renter shall be entitled to reimbursement of any monies paid up until the point of cancellation, including the deposit. Oak Grove shall not be liable to make any further payment to the Renter.

8) INDEMNITY: The Renter shall indemnify Oak Grove for the cost of repair and damage done to any part of the property or the contents of the building which may occur during the period of the rental or because of the rental.  

9) ALCOHOL, SMOKING, OR VAPING: NO alcohol, smoking, or vaping is permitted on the church grounds or within the church buildings. If these are found on-site, the event will be subject to review and you may be found ineligible to host future events at Oak Grove.

10) END OF RENTAL: The Renter shall be responsible for leaving their booked room(s) in a clean and tidy condition. The Renter shall ensure all garbage is placed in the trash cans provided.  Except by pre-arrangement, the site must be cleared no more than 1 hour after the event end time to allow for set-up of the next day’s event.
Any issues, damages, or breakages must be reported to a member of staff as soon as possible.
If you did not choose the staff lock/unlock option, all outside doors should be secured and locked, and the alarm should be set as you leave.

11) KITCHENS/SERVING AREAS: If the Oak Grove kitchen is used as part of the rental, it is the responsibility of the renter to ensure that items are left in good condition and that surfaces are wiped and left clean. If utensils or other items in the kitchen are used, they should be washed, dried, and returned to their original location.  If a beverage dispenser or coffee urn has been used, they must be washed and dried before leaving.

Your Signature *

By checking this box and typing your name below, you certify that you agree to the above prices, terms, and conditions.

Type your name here: *

Bookings will be confirmed or declined normally within 3 working days via email.

Once bookings are approved, an email will be sent with a link for payment. If you prefer to pay by cash or check, you may drop off a check to the Church Office during business hours or on Sunday mornings.